This is Lextera Law Ab Oy’s data protection policy. This document was drawn up on 2.9.2019 and the last update to it was made on 2.7.2020.

The data protection policy reviews how Lextera Law collects, stores, processes, and protects personal data.

Controller

Lextera Law Ab Oy

Rantalinna, Rantakatu 100

65100 Vaasa

Business ID: 3013007-6

Contact person: Anne Lindgren-Slotte, Master of Laws with court training, Master of Science in Economics and Business Administration

Telephone number: 050 344 7758

Email: info@lextera.fi

Purpose and basis for processing personal data

Lextera Law processes and saves personal data only to the extent needed for administrative measures, for executing commissions (including the measures taken before a commission is accepted), and for fulfilling legal demands, for example in accordance with the Act on Detecting and Preventing Money Laundering and Terrorist Financing.

By hiring us, you agree to us collecting, storing, processing, and handling your (the data subject’s) personal data.

Personal data content in the register

The personal data collected for the purpose of executing a commission are for example:

  • name
  • identity number
  • address
  • telephone number
  • email
  • copy of ID document
  • information about the counterpart
  • information about the natural person(s), who act(s) in the capacity of the contact person(s) for a juridical person
  • information about the origin of assets in business transactions
  • information on whether the customer or the customer’s close akin is politically exposed

Storage and protection of personal data

Some personal data is stored physically, while other personal data is stored in electronic format. A commission agreement is signed with every customer, in connection to which necessary data for the commission is collected and filed into folders. After a commission is completed, Lextera Law sees to it that the data is archived for at least ten years. After this period of time, the data is destroyed in a secure manner. The archive is equipped with an index of its contents and is locked. The key is held by Lindgren-Slotte, LL.M. with court training, M.Sc. (Econ.).

The digitally stored and processed personal data is found in databases that are protected by firewall, passwords, and other technical means of protections.

By taking organisational and technical measures, we guarantee that your data is safe to every extent possible, protected from unauthorized handling, and cannot be destroyed, erased, changed, or unlawfully transferred.

The personal data is kept in the invoicing programme CSI.

CSI Helsinki Oy

Business ID: 1826556-9

Vilhonvuorenkatu 11 C

00500 Helsinki

After a commission is completed, the personal data stored in said invoicing programme is saved in a customer register for the purpose of preventing future situations of bias. The invoicing programme is responsible for protecting the personal data and commits to confidential processing of the data.

Transferring personal data

No personal data is transferred to states outside the European Union or the European Economic Area. Lextera Law does not transfer any personal data whatsoever to third parties, except to the extent it is necessary for carrying out the commission in question.

 

The rights of the data subject

The data subject has the right to check what data is stored in our register on the data subject’s person. The data subject has the right to know the basis and the purpose of the data storage. The data subject has the right to view the personal data registered of him or her. On the data subject’s request, we will correct, remove, or complete personal data that is incorrect, unnecessary, faulty, or outdated in reference to the purpose of the data handling.

 

If you are unsatisfied with how we handle your personal data, we hope to initially discuss the matter with you, and hope that there is a chance to sort the matter out. In Finland, the supervisory authority is the Office of the Data Protection Ombudsman. Naturally, you can also contact this authority directly.

Cookies

Our website uses cookies. Cookies are small data files that are stored on your computer when you connect to a website. Cookies recognise your computer, tablet computer or mobile device when you arrive at the website, and in this way, cookies improve the website experience.

At Lextera Law, we use a system that utilises cookies. With this system we can, for example, see how many people visit our webpages and in what way. With this information we, in turn, can develop and render the webpages more effective.

If you do not accept cookies, you can change the settings of your browser, so that you receive a message every time cookies are sent to your computer, tablet computer or mobile device. Alternatively, you can prevent cookies altogether.

In case you prevent or in any other way limit the access of cookies, some functions on our website might not operate correctly.

Contact

Questions regarding this data protection policy can be sent to the person mentioned in the beginning of this document.

The contact information of the supervisory authority:

Office of the Data Protection Ombudsman

Visiting address: Lintulahdenkuja 4, 00530 Helsinki

Postal address: P.O. Box 800, 00531 Helsinki, Finland

Switchboard: +358 (0)29 566 6700

Registry: +358 (0)29 566 6768

Email: tietosuoja@om.fi